If you are like any of us, the words ‘corporate event planning’ probably make your stress levels shoot up. Corporate events are an inevitable reality of running a business; they help you organise your team communication and encourage their performance.
Organizing catering for your corporate events can prove to be costly. While there are a number of corporate catering providers in Calgary but reviewing the best ones and ensuring that they are reliable remains a huge task. There are several ways to simplify the process and do this within your budget constraints. We have worked with businesses to help them make this process straightforward. Here we list the 5 best practices for next corporate event:
1. Choose Local Service Providers
Whenever possible make sure that your service providers are local. Local catering companies and restaurants know the area well – this will not only save on delivery costs but if required they can also help you book the venue in the city.
Renting a local venue will make it convenient for your guests to visit. In Calgary, there are a number of venues where you will be able to get excellent space at reasonable rates for your event. If you require an external venue for the event, going local is the best option.
2. Plan your Budget Well
Budget planning will permeate every aspect of the event if you want to ensure that your event goes without a hitch.
Start by making a list of things you require in your event. Some of the things you might want to include are the venue, transportation, audiovisual tools, decorations, performers, food, and more. Once you have the list request quotes from local service providers but don’t always opt for the cheapest options. Check their website as well as their reviews on Yelp or Google to ensure that they are professional, reliable, and have good customer service. Adhering to a budget does not mean compromising on the quality of the services.
3. Catering is Crucial
Catering will certainly be the big percentage of all your expenses in the respective event so, it is very important to acknowledge this part of service quite precisely. Check the food and the prices related to it and the design of the menu are according to your budget. It is not important for you to get expensive food. All you need to do is to get the right menu which is perfect for your event and according to your budget. There are several affordable catering Calgary service providers with a variety of prices to suit your requirements.
4. Should you Charge an Admission Fee?
If you are holding an event with external participants and depending on the type of guests, you might consider charging an admission fee for the event. Sometimes this helps build credibility for the information given at the event and develops a respect for the event speakers. Charging an admission fee will also allow you to spend more on the event and organise additional services. This only works for commercial events however and not for internal corporate events. Charging a fee for employees or other stakeholders will defeat the purpose of the event.
5. Finally, Be Flexible
It’s important to watch your budget but equally necessary to be flexible in your decisions. If you plan your event in the off-season, you will receive considerable discounts on the venue and other services. This will help you not only manage the expenses but provide good quality services as well.
Follow these tips for a stress-free event on your own. For larger event you can always employ reliable corporate planning consultants who can help you organise the event successfully.